MS Outlook is perfect destination for users who need perfect emailing and other services like contact management, meeting and scheduling etc.It is desktop email client that stores user mailbox data local hard drive of system. PST is the file format which is used to store mailbox contents like emails, contacts, calendars, tasks and journals in hard drive. User can anytime access their emails saved on hard drive using Outlook account, except situations where your PST file is corrupt. MS Outlook PST file is accessible by users until it does not get affect by external or internal forces. PST file easily get affected by unforeseen reasons and list users under the category of those users who lost all of their vital data. In this guide we will explain you the reasons for PST file corruption along with solution to fix the issue to get backup all of your PST file contents without any loss.
The main thing to know here in this context are the reasons for PST files corruption, so that again the same mistake will not be repeated and data can be saved from loss. If users are aware of facts that can cause data loss in PST files, then chances of data loss will be avoided in future.
- Power Disruptions: The first and main reason for PST file corruption is power interruptions. Whenever Outlook account is closed directly by user, or it gets accidentally closed by power disruptions then the PST file functioning gets interrupted which may result in data loss or corruption.
- Virus or malware: The second reason for PST file corruption is virus or bugs in Outlook. PST gets easily affected by system virus or other malware issues resulting in PST file corruption. The virus affects the coding of PST file contents which as a result become responsible for making data inaccessible.
- Malfunctioning of Application: Another reason for PST file is application malfunctioning. Sometimes issues like overseeing leads to improper functioning of PST file structure causing damage to saved data. Therefore, in case if user has large sized PST file make sure to manage size in them to avoid corruption issues in Outlook.
- Trojan Infections: Trojan infections are program designed to look simple but is harmful to your application. In MS Outlook any kind of Trojan infection can attack the contents of PST file by leaving users in annoying situations.
Above discussed are few reasons that are responsible for PST file corruption in MS Outlook, but are you also wondering how we detect our PST file that it is corrupt or not? If yes, then don’t worry we are here, we will acknowledge you with some error messages that states that your PST file is corrupt. If any of the above reasons has infected your PST file, then whenever user tries to open Outlook account, it will display error message. The message could be similar to this “There is error opening the Outlook data files,,,, Please try again”. Outlook refuses to open and all elements of PST file goes in inaccessible mode. This would be the most annoying situation for users as losing accessibility from their vital data can cause large amount of heavy losses for your business. Next question here arises is how to fix the PST file corruption issues, so that without wasting much time, accessibility to lost data can be retrieved.
Microsoft understands the needs of users and has provided the Repair tool called Inbox Repair Tool (Scanpst.exe) to repair PST file issues in MS Outlook. This utility comes preinstalled with Outlook and can be run at time of PST file corruption to repair PST file. The location of Scanpst.exe depends on Outlook version to version, to run it from your system please refer to the following table.
Once you get familiar with the location of PST file in your system, run it from your system to settle down your PST file issues. But unfortunately some existing user’s complaint that it only fixes PST file header issues. It only repairs header of PST file, if your PST file is severely corrupted then you have to bank your hands on external Outlook Recovery software to get back your Outlook PST file data. These types of external tools are rich in features that also provide scanning options to extract even permanently deleted items from PST file of user.
As author of MS Outlook Tools, Peter has experience more than 20 years in IT industry and he is now working with an expert data recovery firm. He has quality expertise in the Office products especially in Microsoft Outlook and love to solve users query by providing excellent solutions.
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