Moving office can be a big task for even the smallest businesses. With so much to get done, it can be tough – booking a removals company, packing up all of your stuff, sorting utilities, all whilst trying to keep the business running as usual.
Follow these 3 simple steps for a smooth and stress-free office move, to make sure you move with as little hassle as possible.
You need to plan in order to have a stress-free move. Firstly, organise your team and plan a date to relocate. Be sure to inform all of your staff, clients, customers, and everyone involved in the move of your relocation plans. You can design a timetable to ensure your move runs as planned and you know exactly what you’re doing.
You also need to book an office removals company that you can trust to carry out the job. Find a company with positive reviews and experience that will help your move go smoothly. Once you choose a company, an estimator will visit your office to assess what needs to be done, what packing materials will be required, and then a quote will be given.
Prepare what you will need to move to your new office. Sort which items to take and which to leave behind. Think about what you will need and what will best work within your new space. You can order any new furniture or equipment you may need, and think about refreshing your company’s look and office branding.
Measure your new office to make sure your existing and new furniture fits into the space. Start to imagine how your new furniture will look in the room, and which pieces of furniture will work best where. For example, desks and computers will need to sit near electrical outlets, as will appliances if you have a kitchen area. Share these plans with your removals company so they know where everything will go in your new office.
You will need to think about your existing utilities and how you will transfer them to your new office or shut them down to get new ones. Review your gas, water, and electricity in both offices and shut down accounts or set new ones up. You will also need to renew insurance and licenses. Transfer your telephone numbers and redirect your mail across to your new office, and alert clients of your new address.
Make an inventory of what you will keep so that you are well planned for moving day. You will need to order boxes, crates, labels and other packaging materials so that you are prepared for the big day and can start packing beforehand. Use coloured labels to indicate what will be moved to your new office, and where it will go.
On moving day, make sure everyone understands your relocation plans. Everything should be packed away and ready to go, so make sure everything is cleared and the office is completely empty, including desks, drawers, walls, shelves, stationary, furniture, and kitchen utensils. Ensure clear access into your office for the removals company so that they can do their job as quickly and easily as possible.
Once you are moved into your new office, check its condition, including floors, walls, and light fittings. Check that all appliances, plug sockets, wifi, water, and phones are working correctly. Make sure everyone knows that you’ve moved, and throw an office-warming party to settle in and celebrate.
Allcott Commercial is a building consultancy providing project management, building surveying, architectural and structural engineering services to a range of property investors, occupiers and developers throughout England and Wales. Our relocation management services can help you with your office move.
Image Credit: Shenghung Lin